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Todoist

Capture tasks at the speed of thought.

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Overview

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Todoist is a leading task management software designed to enhance productivity and organisation for individuals and teams. Acting as an extension of your mind, Todoist enables you to quickly capture and organise tasks using natural language. Its intuitive interface allows users to sort tasks into "Today", "Upcoming", or custom filters for clear focus. Plan ahead with calendar views, set recurring tasks, and schedule due dates. The platform supports seamless collaboration, offering separate spaces for personal tasks and shared team projects, all within an affordable and comprehensive system recognised for its ease of use and rich features.

How It Works

  • Capture Tasks: Instantly add tasks using natural language on any device, with real-time sync.
  • Organise and Focus: Sort tasks into 'Today', 'Upcoming', or with custom filters for clarity.
  • Simplify Planning: Schedule due dates, visualise your week in the calendar view, and set recurring tasks easily.
  • Collaborate with Teams: Use shared workspaces for team projects, keeping personal and group to-dos separate but accessible.
  • Flexible Project Views: Switch between list, calendar, or board views for effective planning and tracking.
  • Leverage Templates: Start projects with pre-built templates like meeting agendas or project trackers.
  • Integrate Workflows: Connect Todoist with over 90 other tools, including email, calendars, Slack, and time trackers.

Use Cases

Personal Task Management
Organise daily activities and personal goals, ensuring nothing gets forgotten with quick, intuitive task capture.
Team Collaboration & Project Management
Collaborate seamlessly with your team, assign tasks, and track collective progress using shared workspaces and templates.
Professional & Managerial Workflow
Support complex workflows, including managing hiring pipelines, onboarding, and strategic initiatives for enhanced productivity.

Features & Benefits

  • Natural Language Input for tasks
  • Task Organisation ('Today', 'Upcoming', Custom Filters)
  • Flexible Project Views (List, Calendar, Board)
  • Scheduling & Recurring Tasks
  • Task Prioritisation & Labels
  • Reminders & Notifications
  • Unlimited Activity History (Pro/Business)
  • Team Collaboration Features
  • Project Templates (Meeting Agenda, Project Tracker)
  • Real-time Sync Across Devices
  • 90+ Integrations (email, Slack, time tracker, etc.)
  • AI Assistant & Task Duration
  • Centralised Team Billing (Business)

Target Audience

  • Individuals: Anyone looking to boost productivity, manage tasks, and organise daily activities.
  • Teams: Groups needing a space for collaboration and project management.
  • Managers & Executives: Leaders tracking projects, onboarding, and strategic management.
  • Startups & Small Businesses: Companies seeking efficient workflow and project tracking.
  • Students: Individuals organising assignments and study schedules.

Pricing

  • Beginner (Free):
    • 5 personal projects
    • Smart quick add
    • Task reminders
    • Flexible list & board layouts
    • 3 filter views
    • 1 week activity history
    • Integrations with email, calendar, and more
  • Pro (US$4 per user/month, or US$48 billed yearly):
    • Includes all Beginner features, plus:
    • 300 personal projects
    • Calendar layout
    • Task duration
    • Custom task reminders
    • 150 filter views
    • Unlimited activity history
    • AI Assistant
    • Deadlines
    • File uploads (100 MB)
    • Productivity visualisations
    • 90+ integrations
    • Auto backups
    • 8 themes
  • Business (US$6 per user/month, or US$72 billed yearly):
    • Designed for teams, includes all Pro features for every member, plus:
    • Shared team workspace
    • Up to 500 team projects
    • Calendar layout for team projects
    • Team activity logs
    • Shared templates
    • Up to 1,000 members & guests
    • 1,000 project folders
    • Team roles & permissions
    • Centralised team billing
    • SOC2 Certification compliance information available

FAQs

What is Todoist?

Todoist is a leading task management software designed to help individuals and teams capture, organise, and track tasks efficiently. It aims to simplify planning and enhance productivity by providing tools for managing personal and professional workloads.

Can I use Todoist for free?

Yes, Todoist offers a free 'Beginner' plan with essential features like 5 personal projects, smart quick add, task reminders, and basic layouts. You can upgrade to 'Pro' or 'Business' plans for more advanced functionalities.

What are the key features of Todoist?

Key features include natural language task input, flexible list, calendar, and board views, task scheduling with recurring due dates, team collaboration spaces, over 90 integrations, task prioritisation, custom filters, and reminders.

Is Todoist suitable for teams?

Absolutely. Todoist offers a 'Business' plan specifically designed for teams, providing a shared workspace, team projects, roles & permissions, centralised billing, and shared templates to facilitate seamless collaboration.

Does Todoist offer integrations with other apps?

Yes, Todoist integrates with over 90 other tools, including email, calendar applications, Slack, and time trackers, allowing you to connect your workflow without leaving the platform.

How can I get support for Todoist?

Todoist provides comprehensive support through its Help Centre, which includes guides, FAQs, and troubleshooting articles. Their customer support agents are highly praised for their professionalism and quick problem resolution.

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